Chairing a meeting

At the annual meeting of an association, housing company or club, the chair makes sure the meeting proceeds in order and decisions are made correctly. This guide goes through the preparation and how the meeting runs in practice.

You will need

• The notice of meeting and the agenda
• The association’s rules or the housing company’s articles of association
• The minutes of the previous meeting
• A gavel and a clock to keep track of time

Steps

1. Get to know the rules

   Read in the rules how the meeting must be convened and which matters must be dealt with. Also find out how voting works and whether a qualified majority is needed.

2. Go through the agenda

3. Open the meeting

4. Present items clearly

5. Give the floor

6. Make decisions visible

7. Keep the meeting civil

8. Close the meeting

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